Accounts Payable

The Accounts Payable module records your organization’s obligations (Grant and administrative Vouchers), tracks when they should be paid, and prints the checks.

Administrative bills are manually entered into Item Entry, and Grant Vouchers are automatically added to Item Entry when Grants are posted in the Grant Management module. In either case, the Voucher must be posted to create an Open Item (payable). Appropriate debits and credits are made in the General Ledger Journal when Vouchers are posted (accrual basis) and when checks are printed. Prepaid items (hand checks) can also be recorded in lieu of printing a check.

Debit Memos, which reduce or eliminate an existing payable, can also be entered in Accounts Payable. Grant Adjustments that affect Open Items will automatically create an appropriate Debit Memo. Voids can either restore the payable or create a Debit Memo to eliminate the obligation. Payments and Voids are automatically recorded in the Reconciliation system.

The History Data Grid makes payment status inquiries easy (payment status information is also available on the A/P Activity tab of Application History in the Grantee and Grant Management module.

Accounts Payable reports include a check register and a variety of management reports.