AP 1099 Line Item Blank Boxes

AP 1099 Line Item Blank Boxes

This utility is used to facilitate moving the selected box value on the vendor record to the associated records in voucher history.

How to run the AP Line Item Blank Boxes Utility

1. Go to Tools > System Utilities > Admin Utilities > Financial Utilities > AP 1099 Line Item Blank Boxes.

2. Choose the year to apply the changes. 

3. Click OK

4. A report will display for review

5. Click the menu item “Update records” to affect the change. Once this change has been made, you can edit the individual vouchers if needed (the line items deviate from the default.)

Notes:

• Both 1099 reports will use the new payee idcode as the idcode associated with the expense. However, if a particular vendor has no vouchers, but does have a 1099 Adjustment Amount box filled out, the vendor idcode will be the idcode associated with the 1099. This use of the payee idcode is a major change. This now allows you to provide a 1099 from within FIMS to the fiscal sponsor or recipient of the check and not the beneficiary of the grant. This change has been requested repeatedly and with the advent of the payee idcode, we are now able to provide you with this feature.
• There are two main forms associated with the printing of 1099’s. The ck1099 is the old form and will probably be the current default. It will continue to place all 1099 amounts into the same box. The new form, which is selectable at run time from the drop-down, will move the various box amounts into the appropriate boxes. Thus, a single printed form can now have more than one box filled in. 
• If you wish to change the default form, see the following:

How to set or change a default check form

• If a particular 1099 recipient does have more than one box associated with their payments, those amounts will flow into the appropriate boxes on the 1099-MISC form when printed.
• If you choose the Individual box 1099 items, you will see an expanded version of the report. This will allow you to proof the various box choices before previewing or printing the forms.  Please note that the 1099 adjustment amount, if included, will flow to the box designated on the vendor record.

For example:

If your vendor default box is #3, then the 1099 adjustment amount will be added to the voucher line-item amounts (if any) for box #3.

If the vendor default box is #7, then the amount will be added to the box #7 amount.

This does allow you to adjust one voucher line-item amount, but there is no current way to adjust more than that one box amount.