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A/P Activity Tab (A/P History)
The A/P Activity tab displays the payment history of each original Voucher Line Item and the Open Items that were created as a result.
Note: An administrative Voucher always creates a single Open Item, regardless of the number of Line items. A Grant Voucher with multiple Line items creates a separate Open Item for each Payment Date.
Debit Memos and Payment Items do not have any A/P activity of their own, but information about them (along with voids and Grant refunds) appears on the A/P Activity tab for the Voucher that was affected.
Note: You can view the information on this tab based either on the Voucher or Voucher w/Fund. The available fields change depending on the option you select.
A/P Activity Tab (Voucher)
A/P Activity Tab (Voucher w/Fund)
A/P Activity Tab Fields
Field | Description |
---|---|
View By | Drop-down box that allows you to switch between the Voucher and Voucher w/ Fund views. |
Voucher | The original Voucher number. |
Date Scheduled | The payment date from the original Voucher. |
Fund ID | The Fund ID from the original Voucher. |
Fund Name | The Fund Name from the original Voucher. |
Amount | The total amount of the original Voucher. |
Amount Due | The total amount that is still due on the Voucher. |
Adjustment | A description of any adjustment that has been made to the selected payment line. If no adjustments have been made, this field remains blank. |
Type | A list of the activities associated with the Voucher selected in the top section. Available activity types include Grant, Payment, Debit, Void, and Refund. |
Number | The number of the Voucher or payment. |
Date | The date when the selected activity took place. |
Invoice No. | The invoice number associated with the payment. |
Amount | The amount of the Grant, payment, debit, void, or refund. |
Void / Unvoid Information | Displays information from the Void Reason entered during the void check process (if any). Note: This field is only available when you view the tab by Voucher. |
Fund | The Fund ID for the fund that is paying the Voucher. Note: This field is only available when you view the tab by Voucher w/ Fund. |
Debit Account | The G/L debit account associated with the activity. Note: This field is only available when you view the tab by Voucher w/ Fund. |
Credit Account | The G/L credit account associated with the activity. Note: This field is only available when you view the tab by Voucher w/ Fund. |