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    A/P Activity Tab (A/P History)
    • 29 Apr 2024
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    A/P Activity Tab (A/P History)

    • Updated on 29 Apr 2024
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    Article Summary


    A/P Activity Tab (A/P History)

    The A/P Activity tab displays the payment history of each original Voucher Line Item and the Open Items that were created as a result.

    Note: An administrative Voucher always creates a single Open Item, regardless of the number of Line items. A Grant Voucher with multiple Line items creates a separate Open Item for each Payment Date.

    Debit Memos and Payment Items do not have any A/P activity of their own, but information about them (along with voids and Grant refunds) appears on the A/P Activity tab for the Voucher that was affected.

    Note: You can view the information on this tab based either on the Voucher or Voucher w/Fund. The available fields change depending on the option you select.

    A/P Activity Tab (Voucher)

    A/P Activity Tab (Voucher w/Fund)

    A/P Activity Tab Fields

    Field

    Description

    View By

    Drop-down box that allows you to switch between the Voucher and Voucher w/ Fund views.

    Voucher

    The original Voucher number.

    Date Scheduled

    The payment date from the original Voucher.

    Fund ID

    The Fund ID from the original Voucher.

    Fund Name

    The Fund Name from the original Voucher.

    Amount

    The total amount of the original Voucher.

    Amount Due

    The total amount that is still due on the Voucher.

    Adjustment

    A description of any adjustment that has been made to the selected payment line. If no adjustments have been made, this field remains blank.

    Type

    A list of the activities associated with the Voucher selected in the top section. Available activity types include Grant, Payment, Debit, Void, and Refund.

    Number

    The number of the Voucher or payment.

    Date

    The date when the selected activity took place.

    Invoice No.

    The invoice number associated with the payment.

    Amount

    The amount of the Grant, payment, debit, void, or refund.

    Void / Unvoid Information

    Displays information from the Void Reason entered during the void check process (if any).

    Note: This field is only available when you view the tab by Voucher.

    Fund

    The Fund ID for the fund that is paying the Voucher.

    Note: This field is only available when you view the tab by Voucher w/ Fund.

    Debit Account

    The G/L debit account associated with the activity.

    Note: This field is only available when you view the tab by Voucher w/ Fund.

    Credit Account

    The G/L credit account associated with the activity.

    Note: This field is only available when you view the tab by Voucher w/ Fund.

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