Apply Debit Memos to Vouchers

FIMS allows you to automatically apply Debit Memos to new administrative Vouchers for a Vendor, directly from Item Entry.

Note: If you have a Debit Memo in Open Items and you are adding a Voucher, FIMS will prompt you to see if you want to apply the Debit Memo in Open Items to the new Voucher.

Note: You can also create new Vouchers to clear unapplied Debit Memos by right-clicking on the desired Debit Memo in the Open Items Data Grid and selecting Create Voucher Item. Refer to Creating Voucher Items for more information.

1. In the Accounts Payable module, click the Item Entry super tab, and then click the Item tab.

2. Click the New A/P Item button.

3. In the Vendor field, enter the Profile ID code for a Vendor that has unapplied Debit Memos. If you are not sure of the ID code, click the Lookup button next to this field (looks like a magnifying glass) to select the desired Vendor. The Choose Debit Memo window opens.
   Choose Debit Memo Window
   

4. Select the Debit Memo that you want to apply to the Voucher, and then click OK. The Voucher Number and Amount for the Debit Memo are entered in the Unapplied Debit Memos section of the Item tab.

Debit Memo Section of Item Tab

Note: The entire amount of the Debit Memo is applied to the Voucher by default, but you can change this amount, if necessary.

Note: If you want to select a different Debit Memo, click the Unapplied Debit Memos button and select a new one.

5. Enter the Invoice Number and verify the Invoice Date, Due Date, and Disc. Date for the new Voucher, and then click the Save button on the toolbar.