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    Audit Policies made Inactive after FIMS Upgrade
    • 11 Apr 2023
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    Audit Policies made Inactive after FIMS Upgrade

    • Updated on 11 Apr 2023
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    Article summary

    After upgrading FIMS to a new version, the audit policies are made inactive and have to manually be made active again.

    Answer:

    This is caused by the FIMSInternal user not having audit policy permissions in this instance, however, this issue can also be caused by the user who logged into FIMS while doing the upgrade not having audit policy permissions.

    To determine what users have audit policy permissions, do the following:

    1. Log into FIMS with an admin account
    2. Go to Tools\System Utilities\Admin Utilities\Progress Editor
    3. FIMS will close and you will see the Progress Editor window open
    4. From the Progress Editor window, go to Tools\Data Administration

    5. You will see the data administration window open: 6. Go to Admin\Security\Edit Audit Permissions, look to see what users are listed.

    7. Make sure that FIMSInternal is listed there, if not, that user needs to be added. FIMSInternal is an internal FIMS user account that is used for many database admin functions. It is NOT to be used to log into FIMS. Add FIMSInternal as an audit admin.
    • Click Grant to start the process of adding a username.
    • If you click Help in the Edit Audit Permissions window, you will see an explanation of the Edit Audit Permissions window areas. There is also a link called 'Audit Permissions' where there will be an explanation of each permission.

    8. Also add the FIMS user who will be running the audit reports and maintaining the audit policies. Be sure to select the correct permissions.

    Occasionally, this issue can also be caused by the upgrade not properly completing. In \npo\found\FIMS, review the FIMS-upgrades-2018.log. About 4 lines from the bottom there should be "tools\upfims.p - run gui\tools\update\audreact.p". If it is not there then the upgrade failed earlier. If it is there but on the last line then the upgrade failed trying to reactivate auditing.

    Steps To Duplicate

    1. Upgrade to new version of FIMS
    2. Go to Tools\System Utilities\Admin Utilities\Auditing Utilities\Auditing Policy Maintenance
    3. Note that the policies are no longer active
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