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    Automatic Entries Tab
    • 24 Jun 2024
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    Contents

    Automatic Entries Tab

    • Updated on 24 Jun 2024
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    Automatic Entries Tab

    The Automatic Entries tab provides access to twelve utilities that can make repetitive journal entries or make Fund-specific entries to multiple Funds.

    Several of the automatic entry routines are specially tailored to the bookkeeping procedures of charitable organizations. Along with the automatic journal entry from the outer modules, they make it possible to scale financial operations to accommodate a very large number of component Funds.

    Note: See Working with Automatic Entries and Using Asset Rebalancing for more information.

    Automatic Entries Tab

    Automatic Entries Tab Options

    Option

    Function

    Recurring Entry Maintenance

    Runs a utility that allows you to create multiple, repetitive General Ledger Journal entries for recurring transactions.

    Refer to Maintaining Recurring Entries for more information.

    Recurring Entry Listing

    Runs a report that lists the Recurring Entries that will be created, in a selected period (selected by entry of a date within that period).

    Refer to Running the Recurring Entry Listing for more information.

    Create Journal Entries from Recurring Entries

    Runs a utility that allows you to select recurring entries to create new Journal entries.

    Refer to Creating Journal Entries from Recurring Entries for more information.

    Automatic Cash Entries

    Runs the Automatic Cash Call routine that facilitates intrafund transfers of cash between G/L asset accounts.

    Refer to Running Automatic Cash Entries or this article for more information.

    Sweep Clearing Account

    Sweeps a specified percentage of money into multiple asset account pools at the same time to move gifts into the pools or move cash out of pools to cover overdrafts.

    Refer to this article for more information.

    Automatic Interfund Transfers

    Runs a utility that facilitates interfund transfers of a specific Fund Balance from multiple Funds.

    Refer to Making Automatic Interfund Transfers for more information.

    Entries from Journal History

    Runs a utility that creates new General Ledger Journal entries based on selected historic entries. These entries can either be copied or reversed.

    Refer to Creating Journal Entries from Journal History for more information.

    Automatic Inverse Entries

    Runs a utility that makes offsetting entries (either debits or credits), for a selected set of one-sided unposted journal entries.

    Refer to Creating Automatic Inverse Entries for more information.

    Allocation and Entries

    Runs a utility that allocates a total dollar amount (or percentage) to selected Funds based upon relative balances in a selected range of G/L accounts or a selected Fund Balance.

    Refer to Running Allocation and Entries for more information.

    Delete Unposted Entries

    Runs a utility that allows you to delete selected unposted General Ledger Journal entries. It is designed to simplify the deletion of large numbers of erroneous entries (for example those created with another of the Automatic Journal Entry routines).

    Refer to Deleting Unposted General Ledger Journal Entries for more information.

    Note: You should not use this utility to delete entries created by Gift, FACTS, or Accounts Payable postings.

    Globally Change Unposted Natural Account

    Runs a utility that allows you to change the natural account number for unposted General Ledger Journal entries.

    Refer to Globally Changing Unposted Natural Accounts for more information.

    Create G/L Entries from Other G/L Entries

    Runs a utility that allows you to select either posted or unposted entries upon which to base new Journal entries.

    This utility is similar to Entries from Journal History, except that it allows you to debit and credit different General Ledger accounts.

    Refer to Creating G/L Entries from other G/L Entries for more information.

    Asset Rebalancing Module

    Opens the Asset Rebalancing module, which you can use to maintain preset investment allocations for your Funds with minimum effort. You can also use Asset Rebalancing as a cash management tool, whether or not you exploit its investment balancing abilities.

    Refer to Using Asset Rebalancing for more information.

     

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