Batch Processing

Batch Processing

All transactions in FIMS (Gifts, Grants, Accounts Payable voucher entry and General Ledger journal entry) are processed in a formal routine that includes three steps:

• Transaction entry

• Edit Report

• Post

The transaction impacts the system at post time, (updates history files, and/or passes the transaction to Account Payable or General Ledger).

Sometimes it’s convenient to complete the Edit Report and post a selected group of transactions, leaving some for processing at a later time, or by a different staff person. These selected groups of transactions are called batches.

The most common method of batching transactions is based on the transaction date – which you can use in both the Edit Report and Posting process to select transactions (for example, Gift Date, Grant Date, Invoice Date for Vouchers, or Apply Date for journal entries).

The A/P Voucher Edit Report also can be filtered for Grants, Admin, or Both, and by Voucher Number range. The G/L Journal Edit Journal (report) offers selection of journals by Journal Key Code, Reference Number and Journal Number.

It is also possible to create your own transaction batches. Refer to Enabling Batch Processing for more information.