Create Budget Entries (Spending Policy)

1. From anywhere in FIMS, select View > Spending Policy > Create Recurring, GL, or Budget Entries.

2. In the Create Entries For section, select Spending Policy.

3. In the Type of Entries section, select Budget Entries.

4. Select the Fiscal Year when you want to make the entries.

5. In the Funds to Create Entries for, select All Funds if you want to create entries for all Funds, or limit the Funds that receive entries by doing one of the following:

• Select the Selected Funds radio button and enter the range of Funds that you want to created entries for. You can enter up to three separate Fund ranges.
• Select the Funds Based on Pool radio button and enter the Investment Pool that Funds must be included in to receive entries.
• Select the Funds with Policy Codes radio button and enter the range of Spending Policy codes associated with the Funds that you want to receive entries.

6. Enter the Natural GL Account for Budget.

7. Click OK. The Create Budget Entries report opens in the FIMS Viewer.

8. Verify the entries, and then click Create Entries on the FIMS Viewer menu bar.

Note: Most of the fields in this window are automatically populated, but you can change any of the information as necessary.

9. In the Frequency section, select the Annual, Quarterly, Monthly, or 13 Periods radio button to determine how you want to allocate the budget.

Note: The percentages in each Period field are automatically updated depending on the Frequency you select.

10. In the Rounding section, select the Dollar, Penny, Ten Dollars, or One Hundred Dollars radio button to determine the method that you want to use to round dollar amounts. The default value is Dollar.

11. (Optional) If you want to clear the existing Budget information and replace it with the new data, select the Clear Existing Budget Data checkbox.

12. Click OK.