Create G/L Entries (Spending Policy)

1. From anywhere in FIMS, select View > Spending Policy > Create Recurring, GL, or Budget Entries.

2. In the Create Entries For section, select Spending Policy.

3. In the Type of Entries section, select G/L Entries.

4. Select the Fiscal Year that you want to make the entries for.

5. In Funds to Create Entries for, select All Funds if you want to create entries for all Funds, or limit the Funds that receive entries by doing one of the following:

• Select the Selected Funds radio button and enter the range of Funds that you want to created entries for. You can enter up to three separate Fund ranges.
• Select the Funds Based on Pool radio button and enter the Investment Pool that Funds must be included in to receive entries.
• Select the Funds with Policy Codes radio button and enter the range of Spending Policy codes associated with the Funds that you want to receive entries.

6. Enter the natural account numbers for the Debit Account and Credit Account where you want to create the entries for each Fund.

Note: In this example, each Fund will experience an intrafund transfer that will move the Cash Requirement value to the Available Fund Balance.

7. Click OK. The Create G/L Entries report opens in the FIMS Viewer.

Example:  Create GL Entries Report

8. Verify the entries, and then click Create Entries on the FIMS Viewer menu bar. The Create G/L Entries window opens.

9. Verify the Debit and Credit entry information, and then click OK to create the General Ledger Journal entries.