Create Voucher Items

You can create Voucher Items to clear administrative Debit Memos in Open Items directly from the Open Items Data Grid or the Voucher tab.

FIMS also allows you to apply Debit Memos to new administrative Vouchers for a Vendor, directly from Item Entry. Refer to Applying Debit Memos to Vouchers for more information.

1. In the Accounts Payable module, click the Open Items super tab, and then click the Search button on the toolbar. The Open Items Data Grid opens.

2. Do one of the following:

• Select the desired Debit Memo in the Data Grid and then right-click on it and select Create Voucher Item from the shortcut menu.
• Select the desired Debit Memo in the Data Grid and click the Voucher tab. Then click the Create Voucher Item button.

3. Enter the Voucher Date. The default value is today’s date.

Note: The date of the Debit Memo appears at the top of the window. You should use the same date for the Voucher, unless the date is in a closed year or would affect a posted FACTS cycle.

4. Click OK. A message appears to inform you that the Voucher was created and provides the number of the new, unposted item.

Note: The Voucher will be created for the full amount of the Debit Memo. You can open the Voucher in Item Entry and change the amount on the Line Items tab if you only want to apply it to a portion of the payable.