Creating Administrative Vouchers from Fund Distributions

Creating Administrative Vouchers from Fund Distributions

This utility allows you to automatically create new Administrative Vouchers for regularly recurring Fund Distributions (for example, rent payments, payroll, or annuities).

NOTE: Refer to Creating Fund Distribution Records in the Fund Management module for more information about setting up Fund Distribution records.

1. Verify that you have created the appropriate Fund Distribution records.
2. In the Accounts Payable module, select File Maintenance > Recurring Vouchers from Fund Distributions.
   
   Example: Recurring Vouchers from Fund Distributions Window
   
3. In the Next Action Date Through field, enter the date that you want the system to check for recurring distributions. FIMS will create Vouchers for all distributions with an Action Date up to the selected date. The default value is today's date.
4. In the Calculation Based on Fiscal Year field, enter the fiscal year and period for the Available to Spend calculation that you want to use in conjunction with the new Vouchers.
5. In the Invoice Date field, select the default Invoice Date for all vouchers created via this utility.
6. Enter the Fund ID range for the Funds whose distributions you want to include in the Voucher creation process. If want to include all Funds, keep the default values in these fields. If you want to run the process for a single Fund, enter the same Fund ID in both fields.
7. Enter the Fund Code range(s) for the Funds whose distributions you want to include in the Voucher creation process. If you want to include all Funds, keep the default values in these fields. If you want to use Funds that share a single code, enter the same code in both fields. Available Fund Codes include: Division, Fund Class, Fund Type, and Sub-Type.
8. In the Account-related fields, choose Select if you want to select the same account for all Vouchers, or choose Use Vendor Type to base the accounts on the Vendor for each Voucher.
9. (Optional) If you want to save the configuration for this utility for future use, including any Application Defaults that you selected, click the Defaults button, enter a name for the configuration and save.
10. When you are finished, click OK. The system will create the appropriate Vouchers and automatically update the Action Date for the associated Distributions.