Creating Interfund Transactions

Creating Interfund Transactions

NOTE: This process takes place in the Interfund module. To access the Interfund module, select View > Interfund Module.

NOTE: If you receive interfund grant suggestions from Suggestion Central, the suggestions come into FIMS as standard grant applications. If you want to make them interfund grants, you will have to delete the unposted application from the Grant Management module and enter it manually in the Interfund Module. If you receive a large number of these suggestions to a particular fund, save a default in Interfund Entry that has the appropriate fund information to help speed up the entry process.

1. In the Interfund module, click the New Interfund Transfer button on the toolbar. The Interfund Entry window opens.
   
   Example: Interfund Entry Window
   
2. In the Transfer Amount field, enter the total amount of the interfund transfer. This amount will be reflected in both the Grant and the Gift transactions that are created.
3. (Optional) If you are creating a group of transactions, enter the Batch number associated with the transaction.
4. (Optional) Enter a Description for the Interfund transaction. This information will be added to the Program Name field for the Grant.
5. Enter the Fund ID associated with the Grant (the giving Fund). If you are not sure of the exact Fund ID, click the Lookup button to select the appropriate Fund.
6. Enter the ID Code associated with the Grantee for the interfund transaction. If you are not sure of the exact ID code, click the Lookup button to select the appropriate Grantee.

   NOTE: Refer to Determining the Grantee for more information about Grantees and Interfunds.

7. Enter the Date associated with the Grant.
8. Do one of the following:
   • If you want to print a check to record the interfund transfer, select the Print Check radio button.
   • If you want to process the interfund via an automatic payment, without printing a check, select the Automatic Payment radio button.

9. If you are making an automatic payment, enter the Payment Number and Payment Date that you want to use for the grant payment.

   NOTE: These fields are only available for automatic payments. They are grayed out if you select the Print Check option.

10. In each of the Email Notification fields, enter the email address of the staff person who should be notified that the interfund transaction was created. If you are not sure of the email address, click the Lookup button to choose from a list of available staff members at your foundation.

    NOTE: Staff members must be included in the Staff Code table to appear in this list. Refer to Maintaining Staff Codes in the Profile Management module for more information.

11. Enter the Fund ID associated with the Gift (the receiving Fund). If you are not sure of the exact Fund ID, click the Lookup button to select the appropriate Fund.
12. Enter the ID Code associated with the Donor for the interfund transaction. If you are not sure of the exact ID code, click the Lookup button to select the appropriate Donor record.
13. Enter the Date associated with the Gift.
14. (Optional) Click the Defaults button to save your settings for future use. This will reduce manual entry during future interfund entry sessions.

    NOTE: If you name a configuration Default, it will be loaded automatically each time you run the Gift Import. You can still choose to run the import based on a different configuration, but the one named Default will be your first choice.

15. Do one of the following:
    • If you want to create the interfund transaction, but leave it in an unposted state, click the Create button. The transaction will be saved, and available for additional editing in the Interfund supertab.

      NOTE: Once the transaction is created, you can also view (but not edit or process) the Gift and the Grant in their respective modules.

    • If you want to create, edit, and post the interfund transaction, click the Create Edit / Post button to create the interfund and begin the edit and posting process.