E Invalid Acccount not on Master Chart when Attempting to Post
- 08 Aug 2023
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E Invalid Acccount not on Master Chart when Attempting to Post
- Updated on 08 Aug 2023
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When attempting to post gifts, grants or interfunds, or other transactions in FIMS the error, E Invalid Account...not on Master Chart occurs. What causes that and how can I fix it? The GL accounts are in the master chart of accounts.
Answer:
When attempting to post in FIMS it is common to get an error referencing a missing or invalid GL account or telling you that the account is not on the Master Chart.
These errors are not actually related to the Master Chart of Accounts but are either referencing the fund class code table or the actual GL for the fund in question.
You can determine which is the case by the way that the error message appears.
Do not put in account numbers in the GL overrides tab of the fund. Account numbers should be added to fund class so that they apply to all funds in that class. There are certain situations where you would add GL overrides though, for example, if a fund in a class needs for some reason to use different accounts that the other funds in that class. Otherwise, you would not normally use that area and would instead use the fund class code to add the default accounts.
I. Example where the GL accounts did not fill in. If there are no actual account numbers like shown below this means that the fund class was not set up correctly. When you set up a fund class, you must add in all of the default accounts that all funds in that class will use.
The error will look like this:
These errors are not actually related to the Master Chart of Accounts but are either referencing the fund class code table or the actual GL for the fund in question.
You can determine which is the case by the way that the error message appears.
Do not put in account numbers in the GL overrides tab of the fund. Account numbers should be added to fund class so that they apply to all funds in that class. There are certain situations where you would add GL overrides though, for example, if a fund in a class needs for some reason to use different accounts that the other funds in that class. Otherwise, you would not normally use that area and would instead use the fund class code to add the default accounts.
I. Example where the GL accounts did not fill in. If there are no actual account numbers like shown below this means that the fund class was not set up correctly. When you set up a fund class, you must add in all of the default accounts that all funds in that class will use.
The error will look like this:
The fund class code table is where the default gl accounts for each type of transaction are pulled from.
To update the Fund class code table:
- File Maintenance>Funds>Fund Code Maintenance>Fund Class
- Choose the fund class to which the fund you are working with is assigned. You can see what fund class a fund is assigned to by going to the Fund 1 tab of the fund.
- Click Edit Fund Class or double-click on it
- Populate the Account/Value field for the type of transaction that you are trying to post. When you create a new fund class, all of the account types should be filled in:
5. Click Save
6. Click Close
For example, for grants the types of transactions would be these types. The account numbers themselves will be different for each foundation, this is just a sample:
6. Click Close
For example, for grants the types of transactions would be these types. The account numbers themselves will be different for each foundation, this is just a sample:
II. Example where the GL acccounts are shown
In this instance the GL Account did fill in from the fund class defaults:
If the error message shows the fund information and the gl account number, then that GL account is missing from the general ledger for that fund for the posting year. Go to the general ledger and be sure that the accounts referenced were added to the correct year.
To add a single GL account to a fund see:
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