Entering Security Proceeds

Entering Security Proceeds

Regardless of whether you want to enter Security proceeds in posted or unposted Gifts, you use the same Enter Proceeds window. The only difference is in where you access the window.

• If you want to enter proceeds for unposted Gifts, click the Proceeds button on the Securities tab (Unposted Gifts super tab) – after selecting the appropriate Gift and Stock Gift line item.
• If you want to enter proceeds for posted Gifts, you can either click the Proceeds button on the Securities tab (Posted Gifts super tab) or on the Position tab in the Gift Securities Inventory Maintenance window. – after selecting the appropriate Gift and Stock Gift line item.

NOTE: Refer to the Enter Proceeds Window for more information on the fields available for data entry.

NOTE: Refer to Maintaining Gift Securities Inventory for more information.

1. Click the Proceeds button on the Securities tab (on either the Unposted Gifts or Gift History super tab). The Enter Proceeds window opens.
   
   Enter Proceeds Window
   

2. Select the appropriate Settle Date and Trade Date for the stock sale.
3. Select the radio button associated with the appropriate transaction: Sell or Transfer Out.
4. Enter the number of Shares that you are recording proceeds for, and the Amount that was received for the sale / transfer. FIMS will automatically calculate the Share Price based on what you enter in these two fields.
5. Enter the amount of any Commission or Fees that resulted from the stock sale / transfer. FIMS automatically calculates the Proceeds as the gross sales amount minus the amounts in these two expense fields.
6. Enter the Apply Date, Confirm Date, and Donor Notified Date for the sale / transfer (if applicable).
7. Enter the Check or Wire number for the check or wire used to pay the proceeds and the Check or Wire Date.
8. Enter the name of the Issuer of Check or Wire.
9. Enter the Reference number (for example, deposit or confirmation number) associated with the transaction.
10. Click the Save button.