General Ledger Menus

Runs a report that lists General Ledger accounts, beginning and ending balances for each, and posted General Ledger journal entries to those accounts.

Runs a traditional trial balance report that is consolidated based on the criteria you select. For example, you can consolidate the report based on Fund coding or consolidate to the organization level.

Runs a report that lists posted journal entries. You can sort and select based on journal fields (for example, the apply date or journal key) and General Ledger account segment fields (for example, Fund ID, Fund Class, Fund Type, and Sub Type).

Runs a report that provides a list of Funds, along with a column for total assets, total liabilities, three Fund balances, and the total Fund balance.

Runs a report that lists all of your General Ledger accounts, along with their descriptions and account types. You can run the report for all accounts in your organization, or for the accounts in a single Fund (or group of Funds).

Runs a report that lists all of the Division, Class, Type, and Sub-Type codes used by your organization.

Runs a report that analyzes General Ledger values based on the Fund Division and Fund Type or Sub-Type.

Runs a report that allows you to compare the amounts in subsidiary modules (Gifts, Grants, and Accounts Payable) with the amounts posted to General Ledger. The report displays the amounts posted in each module and in General Ledger, along with any variance. This report helps to make sure the FIMS outer modules stay in sync with General Ledger.

You can select specific contribution accounts, Grants Payable and Expense accounts, and Administrative Payable accounts. You can also choose to show information for all Funds, or only those with differences.

Runs a report (created in Design Statements) that collapses General Ledger values from selected Funds into a single report.

Runs a report (created in Design Statements) that prints multiple statements (one or more per selected Fund or Fund Rep. It cannot consolidate financial information from more than one Fund, unless they are set up as Master/Subordinate Funds.

Runs a report (created in Design Statements) that creates an ASCII data file that you can use to design a presentation quality statement in Microsoft Word.

Like printed Fund Statements, the export is not designed to consolidate financial information from more than one Fund, except when they are set up as Master/Subordinate Funds.

Allows you to add, edit, or delete General Ledger account records.

Allows you to add, edit, or delete accounts on your Master Chart of Accounts.

Refer to Maintaining the Master Chart of Accounts for more information.

NOTE: Adding or deleting an account in the Master Chart does not automatically add or delete the accounts in the actual Chart. Use the G/L Account Mass Add/Delete utility to add or delete accounts in the actual General Ledger.

Allows you to set fiscal periods and dates for the General Ledger.

Refer to Maintaining the General Ledger Calendar for more information.

Allows you to add budget figures for a give year (for example, for operating expenses, operating revenues, or Grant expenses).

Refer to Entering General Ledger Budgets for more information.

NOTE: You must run End of Year Closing to create accounts in the new year before you can enter budget figures for the new year.

Allows you to enter beginning balances for all of your General Ledger accounts.

Refer to Entering Opening General Ledger Balances for more information.

NOTE: This utility should only be used during the initial General Ledger implementation.

Allows you to delete General Ledger accounts if there are no Actual or Budget balances in any period or in the beginning balance field, and there are no unposted GL entries for the account.

Refer to Purging Unused General Ledger Accounts for more information.

NOTE: You cannot use this utility to delete Fund Balance accounts.

Allows you to update the Functional Expense code table.

Refer to Maintaining Functional Expense Codes for more information.

Allows you to synchronize the account types in General Ledger with those assigned to natural accounts by Fund Class in the Master Chart.

Refer to Calibrating General Ledger Account Types for more information.

Allows you to import your yearly G/L budget from a spreadsheet into FIMS.

Refer to Importing General Ledger Budgets for more information.