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How do I enter a pledge and pledge payment if I don't have the Pledge module?
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If I only manage a few Pledges a year, it is probably not practical to have the Pledge module. So how can Pledges be managed without it?
Answer:
If you do not have the Pledge module because you only have a few Pledges to manage a year, you can enter a Pledge in the Gift Module. You will need to decide if the Pledge is going to be recorded as a Gift (recommended) and the Pledge payment as a Non-gift (recommended) OR the Pledge as a Non-gift and the payment as a Gift.
Since you don't want to double count the number of Gifts, one or the other can be identified as a Gift, but not both. In the instructions below, the Pledge will be considered the Gift. Enter a new Gift.
Since you don't want to double count the number of Gifts, one or the other can be identified as a Gift, but not both. In the instructions below, the Pledge will be considered the Gift. Enter a new Gift.
- Enter the Idcode of the Donor.
- Enter the Pledge Amount as the Gift Amount and the date the Pledge was made as the Gift Date.
- Code the Gift as a Pledge in one of the code fields in the Additional Detail area.
- This will allow you to run reports in different ways to include or exclude Pledges and Pledge payments.
- If you do not have a code to indicate a Pledge and Pledge Payment in the code table(s) you want to use, you'll need to add it.
- Type could be to indicate the Pledge (e.g. Pldg) and then the regular values for the payment (or, e.g. PldP for Pledge payment).
- Or Purpose could also be Pledge and Pledge Payment, or other values.
- In the Gift Comment field enter details of scheduled payments, etc.
- Enter the Pledge Receivable account as the debit account for the Pledge and the Pledge Income account for the credit.
- When entering the Pledge payment as a Non-gift, also code the Non-gift with appropriate codes and in this case, use the Pledge Receivable account as the credit.
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