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I just wrote out a manual check. How do I record this in FIMS? We just wired money instead of writing a check. How do I record an ACH payment?
Answer:
Once you have recorded and processed a grant or admin voucher and it is ready to be paid you will find in on the Open Item tab in AP. If you need to record a payment because:
- It was a wire transfer
- It was an ACH transfer
- Someone wrote or typed out a manual check
- It was an Interfund Grant and you neglected to automatically pay it ( or chose not to)
- Navigate to AP > Open Items
- Find the Grant or Admin Voucher that has been paid
- Double-click on the item in the browser
- Click on the Create Payment Item option ( or Print check and follow that process)
- In the pop-up screen enter a check number ( typically the voucher number if there was no real check used)
- Enter the payment date and amount of the check
- Save the record and if you only have this one item, say yes to the edit and post and process the payment
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