How to Process a Refund on an Admin Voucher

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We paid an admin voucher in accounts payable and posted entries to general ledger but later received a refund on that admin voucher that we paid, how can we process the refund on the admin voucher?

There are a couple of ways to handle admin voucher refunds:

1. Post a non-gift to the fund out of which the admin voucher was paid:
How to Post a Non-Gift where the Entire Amount is a Non-Gift Amount

You can create a donor record for the vendor in question, you would probably want to remove any prospect affiliations from that record since you most likely would not solicit the vendor for donations.

2. Do a manual journal entry

Another option other than adding a non-gift would be to make a manual journal entry to the fund to return the money to it.

Notes:

If the vendor does not receive 1099s then you can do the non-gift option or the journal entries.
If that vendor does receive 1099s then you can do the 1099 adjustment after the refund is processed doing the 2nd part of this article:

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