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    Journal History Report
    • 09 Aug 2023
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    Contents

    Journal History Report

    • Updated on 09 Aug 2023
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    Journal History Report

    This report lists posted journal entries. You can sort and select based on Journal fields (for example, the apply date or Journal key) and General Ledger account segment fields (for example, Fund ID, Fund Class, Fund Type, and Subtype).

    NOTE: You can access this report from anywhere in FIMS by selecting Reports > General Ledger > Journal History Report.

    Journal History Report Fields

    Field

    Description

    G/L Account Key

    The full General Ledger account number for each account.

    Entry Date

    The date when the journal entry was added to FIMS.

    Apply Date

    The General Ledger Apply Date for the entry.

    Descr

    A text description of the journal entry.

    Jrnl No.

    The journal number that identifies the entry.

    Seq. No.

    The sequence number (if any) that identifies each payment line associated with a journal entry.

    Jrnl. Key

    The key code associated with the journal entry (for example, gi for Gifts or fe for admin. Fees).

    Ref No.

    The reference number assigned to all automatic postings.

    Debit Amount

    If the account was debited, indicates the debit amount.

    Credit Amount

    If the account was credited, indicates the credit amount.

     Running the Journal History Report

    1. In the General Ledger module, select Reports > Journal History. The Journal History Selections window opens.

      Journal History Selections Window
    1. Do one of the following:
      • If you want to run the report for a single fiscal year, click the arrow in the Enter the Fiscal Year drop-down box and select the year that you want to use as the basis for your report.
      • If you want to run the report across multiple fiscal years, select the Enable Multi-Year Reporting checkbox. When you make your report Selections, you will be able to select dates from multiple fiscal years.
      • If you want to include extended Journal Descriptions, select the Extended Journal Descriptions box.
    1. Click OK.
    2. Configure the desired Selection and Sorting criteria as you would for any standard FIMS report and then click the Run Report button.

     

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