Contents x
    Ledger Items Tab
    • 24 Jun 2024
    • Contributors
    • Print
    • Dark
      Light
    • PDF
    Contents

    Ledger Items Tab

    • Updated on 24 Jun 2024
    • Contributors
    • Print
    • Dark
      Light
    • PDF
    Article summary


    Ledger Items Tab

    The Ledger Items tab allows you to examine the posted Journal entries in the context of their offsetting lines.

    You cannot delete these entries, and you can only edit the Description field.

    NOTE: If the entry originated as a Gift, Pledge, Grant, or Scholarship a View Gift, View Pledge, View Grant, or View Scholarship button will be available. You can click this button to view the original transaction entry screen without closing General Ledger and opening the subsidiary module.

    Ledger Items Tab

    Items Tab Fields

    Field

    Description

    Journal Key

    Read-only field that indicates the Journal Key code for the selected entry.

    FIMS automatically assigns some of these codes when it makes automatic entries from subsidiary modules (for example, GI for posted Gifts or AP for entries from Accounts Payable).

    Refer to Maintaining Journal Key Codes for more information on setting up Journal Keys.

    Entry Date

    Read-only field that indicates the date when the journal entry was made.

    Apply Date

    Read-only field that displays the date that determines the period that the entry is posted to in the General Ledger.

    Fiscal Year

    Read-only field that displays the fiscal year that the entry is posted to.

    Reference

    Read-only field that displays a meaningful reference number for the entry (for example, a Grant number, or a payroll document number if payroll is done by a service).

    Batch

    Read-only field that displays the batch number (if any) that is used to identify the selected entry within a group of entries.

    NOTE: This field only appears if it is activated via System Initial Setup. Refer to Activating the Batch Field for the General Ledger Journal for more information.

    Jrnl #

    Read-only field that indicates the Journal Entry Number that is automatically generated by the program and identifies and determines the order in which journal entries are made.

    G/L Account Key

    Read-only field that displays the full General Ledger Account Key associated with the selected Journal entry.

    Debit

    Read-only field that displays the debit amount for the selected account.

    Credit

    Read-only field that displays the credit amount for the selected account.

    Journal Description

    A description of the selected journal entry.

    Added

    Read-only field that indicates the date when the entry was first added to the system.

    Changed

    Read-only field that indicates the date when the item was last changed. If no changes have been made, this field will be blank.

    User ID

    Read-only field that indicates the username of the person who made the last change to the entry (or the person who created the entry if no changes have been made).

    Was this article helpful?
    What's Next