Maintaining Vendor Class Codes

Maintaining Vendor Class Codes

The Vendor Class code is assigned to the Vendor record and is used to determine the default General Ledger Cash and Accounts Payable accounts used on Vouchers from that Vendor.

NOTE: You can change the accounts on a Voucher-by-Voucher basis.

Most organizations use a single Vendor Class code (for example, Admn for administrative Vendors).

IMPORTANT: You must make sure that General Ledger is built before creating these codes. The General Ledger account key is required in the Cash Acct and A/P Acct fields.

1. In the Accounts Payable module, select File Maintenance > A/P Code Maintenance > Vendor Class. The Vendor Class Code Maintenance window opens.
   
   Vendor Class Code Maintenance Window
   
2. Click the New button. A new line opens for editing.
3. In the Code field, enter the code (up to four characters) that you want to use to identify the Vendor Class.
4. In the Description field, enter a short text description of the code (up to 16 characters).
5. In the Cash Acct field, enter the General Ledger account key for the default Cash account. If you are not sure of the full account key, click the Lookup button in this field to select from a list of available accounts.
6. In the A/P Acct field, enter the General Ledger account key for the default Accounts Payable account. If you are not sure of the full account key, click the Lookup button in this field to select from a list of available accounts.
7. Click the Save button.
8. Repeat this process to create any additional codes and then click the Close button.

Maintaining Void Reason Codes

These codes explain the reason why payments are voided.

NOTE: You can change the description associated with reason codes on a case by case basis. The Void Reason code is a default code.

The process for maintaining these codes is the same as other codes in FIMS. Refer to Maintaining FIMS Codes in the Introduction for more information on configuring code tables.