Pool Tab

The unique, user-defined code (up to six characters) that identifies the Pool.

NOTE: Once you save the Pool record you cannot edit the Pool ID field on this tab. Please contact FIMS Support if you need to change a Pool ID.

The starting value of each unit in the Pool.

You can generally use $100 as the starting figure, or you can use another current unit value, which will provide an historic continuity for judging appreciation.

A reference number that identifies the current reconciliation and allocation Cycle for the Pool. The number automatically increases by 1 each time you reconcile and allocate the Pool.

NOTE: You should generally set the Cycle number to 1 (the default value) when you create a new Pool record. This will reflect the beginning balance Cycle. The first Cycle that you reconcile will be Cycle 2. Please contact FIMS Support if you want to sue a different starting number.

Checkbox that indicates whether you want to maintain Income Balances separately from Principal and enter changes separately.

This checkbox is usually cleared (the default value). The Income Balance for each Fund is normally kept in General Ledger. Please contact FIMS Support before selecting this checkbox.

One reason to keep Income Balances separate in FACTS is for convenience in data entry (for example, if your statements contain this distinction, it may be easier to enter the changes into separate columns on the Reconciliation tab).

There is an important functional distinction between the FACTS Income Balance and the Principal (Market) Balance. The Income Balance has no effect on the units that are held by each Fund or the allocation. This does not mean that changes (for example, earnings and fees) on income are not allocated, but that the allocations are based on the units (Market Value).

Checkbox that indicates whether you want to prohibit the manual entry of FACTS Transactions.

If you select this checkbox, you cannot create manual FACTS Transactions or edit any fields except the Confirm Date, Transaction Type, Investment Account, or Description.

If you clear this checkbox, you can create manual Transactions and edit the Transaction Date and Amount fields (along with the Confirm Date, Transaction Type, Investment Account, or Description fields). However, you cannot delete Transactions from General Ledger, regardless of whether you select or clear this checkbox.

You should almost always select this checkbox to help to ensure that FACTS stays in balance with General Ledger. If you do clear the checkbox (for special circumstances), make sure that you re-select it when you are finished with the manual Transaction. Please contact FIMS Support if you want to clear this checkbox and enter manual Transactions.

NOTE: You can permanently clear this checkbox if you want to use Transaction entry to record transfers between Investment Accounts. Please contact FIMS Support for more information.

NOTE: Sometimes, during implementation, items appear on the first bank statement which occurred in the period before General Ledger was implemented (the items have not been entered as General Ledger Journal Transactions in FIMS). These Transactions should be directly entered into FACTS via the Transactions tab. You can delay selecting the Prevent Manual Transactions checkbox until these entries are made. If FACTS beginning balances were autobuilt as usual from General Ledger values, an equal amount must be deducted from the starting balance record of the affected Fund via the Autobuild FACTS Initial Fund Values utility. Refer to Autobuilding FACTS Initial Fund Values for more information.

Checkbox that determines whether posting FACTS will send entries to the General Ledger at the Investment Account level.

IMPORTANT: This checkbox is rarely selected. Contact FIMS Support before selecting this option.

Checkbox that determines whether FACTS will create and send allocated entries to the General Ledger for each component Fund.

IMPORTANT: If you clear this checkbox, posting General Ledger Journal entries will not create Transactions in FACTS. You should almost always select this checkbox to help to ensure that FACTS stays in balance with General Ledger.

NOTE: You should clear this checkbox if you are creating a Pool record for a non-Pooled asset account so it can participate in Asset Rebalancing.

The Investment Account code for the usual Deposit account. When deposits (General Ledger Journal entries with a Journal Key of GI or GP) are made to a participating Fund’s Pooled Asset Account in General Ledger, this Investment Account will be used for the associated FACTS Transaction.

NOTE: You must create the appropriate Investment Account record in FACTS (Accounts supertab) before you can populate this field.