Post General Ledger from the A/P Posting Report

FIMS allows you to post A/P Items to General Ledger directly from the A/P Posting report – without opening the General Ledger module.

1. Run an error-free Edit report and post your A/P items.

2. Click Edit & Post G/L on the FIMS Viewer menu bar for the A/P Posting report. The G/L Edit from A/P Voucher Post window opens.
   FIMS Viewer Menu Bar for Posted A/P Items
   G/L Edit from A/P Voucher Post Window
   

Note: All of the fields in this window are automatically populated based on the A/P Items that you posted. You generally do not have to make changes to any of these fields, but you can change the data if necessary.

3. (Optional) If the A/P items you posted have different Apply Dates, and you only want to report on items with a specific Apply Date, enter the desired date(s) in the Report on Entries With Apply Dates From/Through fields.

4. (Optional) In the Journal Key fields, select the General Ledger Journal Key(s) that you want to use to categorize the journal entries. The default value is AP for both of these fields.

5. (Optional) In the Reference fields, enter the reference number that you want to use to identify the type of journal entry.

6. (Optional) In the Journal # fields, enter the journal entry numbers that you want to use to identify the entries. FIMS assigns these numbers sequentially for each automatic entry.

7. Click OK

8. Verify the Send To destination and then click the Run Report button. The G/L Journal Edit report opens in the FIMS Viewer.
   Example: G/L Journal Edit Report

9. Verify the information on the Edit report and make sure that there are no errors, and then click Post Journal on the FIMS Viewer menu bar. A message appears to inform you that you will not be able to include the journal entry in any other processes once you post and ask if you are sure you are ready to post.

10. Click Yes to post the G/L Journal.

11. Verify the Send To destination, and then click the Run Report button. The G/L Journal Posting report opens in the FIMS Viewer.
    Example: G/L Journal Posting Report