Posting Initial Entries

Posting Initial Entries

Once you have finished the implementation process (refer to General Ledger Implementation Steps for more information), the first step in running the General Ledger is to make Journal entries directly in General Ledger or to post to the General Ledger from one of the subsidiary modules.

Refer to Making Manual General Ledger Journal Entries and Processing Journal Entries for more information about working with entries directly in General Ledger.

Posting from the Donor and Gift Management Module

1. Make sure the Post Gifts to G/L option is selected in System Initial Setup.
2. Enter current Gifts that will impact General Ledger. Refer to Entering Gifts for more information.
3. Run an Edit report and post the Gifts to create General Ledger Journal entries. Refer to Processing Gifts for more information.

Posting from the Grantee and Grant Management Module

1. Make sure both the Interface Grants Posting to A/P and Post A/P to G/L options are selected in System Initial Setup. Refer to Creating Vouchers in A/P when Grants are Posted in the Grantee and Grant Management module, and Activating the Interface to General Ledger in the Accounts Payable module for more information.
2. Enter current Grants that will impact General Ledger.
3. Run an Edit report and post the Grants to create Vouchers in Accounts Payable.
4. Run an Edit report in Accounts Payable and post the Grant Vouchers. The liability will be posted to the General Ledger Journal when you post the Vouchers. The payment will be posted to the General Ledger Journal when you run the Print Checks utility or create and post a Prepaid (Hand Check).

Posting from Accounts Payable

1. Make sure the Post A/P to G/L option is selected in System Initial Setup. Refer to Activating the Interface to General Ledger for more information.
2. Enter Vouchers (invoices) into Item Entry. Refer to Creating Administrative Vouchers for more information.
3. Run an Edit report and post the Vouchers. The liability will be posted to the General Ledger Journal when you post the Vouchers. The payment will be posted to the General Ledger Journal when you run the Print Checks utility or create and post a Prepaid (Hand Check). Refer to Processing Unposted Items in Accounts Payable and Printing Checks for more information.

Posting the General Ledger Journal

Regardless of how you make your General Ledger Journal entries, you must post them to affect the actual General Ledger.

Refer to Posting the General Ledger Journal for more information.