Recording Dividends or Capital Gain Distributions

Recording Dividends or Capital Gain Distributions

FIMS allows you to record dividends (in cash or number of shares) and Capital Gain information as a single amount – rather than a per-share amount, which you can record via the Security Dividends utility.

1. In the Gift Securities Inventory Data Grid, select the Security that you want to work with, and then click the Corporate Actions tab.

2. On the Corporate Actions tab, select Dividend – Interest or Capital Gain Dist. and then click the Run Process button. The Dividend – Interest or Capital Gain Dist. window opens.

3. Example: Dividend – Interest or Capital Gain Dist. Window

NOTE: If you want to change the information for a different Security, click the Lookup button next to the Security field and select the desired Security from the Lookup list.

4. Click the Lookup button next to the Fund field and select the Fund that you want to apply the dividend or capital gain distribution to.

NOTE: The Revenue Account and Asset Account fields are automatically populated based on the selected Fund, but you can change them, if necessary.

5. Select whether you want to enter a Dividend or a Capital Gain Distribution.

6. Select either Cash or Shares, as the type of dividend received.

7. Enter the Total Amount received.

8. Click OK.

9. Verify the Send To destination, and then click the Run Report button. The Security Dividend Report opens.

Example: Security Dividend Report10. Verify the information on the report and then click Post Dividends on the FIMS Viewer menu bar. The Post Dividends window opens.

Example: Post Dividends Window

11. Verify the debit and credit information and make a note of the Reference number.

NOTE: The default Apply Date is today’s date. You should change this date to match the Dividend Revenue Recognition date.

12. (Optional) If the dividend is going to affect FACTS in a period that is different than the Apply Date, enter a FACTS Confirm Date.

13. Click OK. A confirmation window opens asking if you are sure you want to create G/L Journal entries.

14. Click Yes. A message window opens to tell you how many journal entries were created.