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    Scholarship Processing Steps
    • 23 Apr 2024
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    Scholarship Processing Steps

    • Updated on 23 Apr 2024
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    Article summary


    Scholarship Processing Steps

     

    Step

    Module

    1

    Add a Profile record for the Student and the educational institution (if they are not already on file).

    Refer to Profile Entry in the Profile Management module for more information.

    Scholarships or Profiles

    2

    Add a Student record (if there is none on file).

    Refer to Creating a New Student Record for more information.

    Scholarships

    3

    Enter a Grantee record for the institution (if there is none on file).

    Refer to Creating a New Grantee Record for more information.

    Scholarships, Grants, or Profiles

    4

    Enter the Fund Scholarship record (if there is none on file).

    Refer to Maintaining Fund Scholarship Records for more information.

    Scholarships

    5

    Enter the Scholarship Application.

    Refer to Creating a New Scholarship Application for more information.

    Scholarships

    6

    Run an error-free Scholarship Edit report.

    Refer to Running the Scholarship Edit Report for more information.

    Scholarships

    7

    (Optional) Export the Student record to spreadsheet for qualification analysis.

    Refer to Running a Spreadsheet Export for more information.

    Scholarships

    8

    (Optional) Export Application Data to create acknowledgment letters, committee summaries, and letters of approval or denial.

    Refer to Exporting Scholarship Applications for more information.

    Scholarships

    9

    Post Applications to History (an Approved Application also will create Grant Vouchers in A/P).

    Refer to Posting Scholarship Applications for more information.

    Scholarships

    10

    Print an error-free Voucher Edit report and post Vouchers to create an Open Item (payable) in Accounts Payable.

    Refer to Processing Unposted Items in Accounts Payable in the Accounts Payable module for more information.

    NOTE: Posting the voucher automatically enters the liability into the General Ledger Journal, if you are using the accrual basis of accounting.

    Accounts Payable

    11

    Run the Payment Selection report to select the Grant Open Items that you want to pay.

    Refer to Running the Payment Selection Report in the Accounts Payable module for more information.

    Accounts Payable

    12

    Take any selected payments off Hold (if on hold by default) and Print Grant Checks.

    Refer to Printing Checks in the Accounts Payable module for more information.

    NOTE: Payment entries are automatically sent to the General Ledger Journal.

    Accounts Payable

    13

    Print an error-free Journal Edit report.

    Refer to Running the G/L Journal Edit Report in the General Ledger module for more information.

    General Ledger

    14

    Post the General Ledger Journal to the actual G/L Accounts.

    Refer to Posting the General Ledger Journal in the General Ledger module for more information.

    General Ledger

    15

    If the checking account is not part of the pool, record a transfer of cash from investments to checking to cover Grants. Refer to Running Automatic Cash Entries in the General Ledger module for more information.

    General Ledger

     

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