Securities Tab (Unposted Gifts)

Updated on 08 Nov 2023
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Securities Tab (Unposted Gifts)

Located on the Unposted Gifts super tab in the Donor and Gift Management module, the Securities tab contains all of the information about the stock portion of a Gift.

The top section of the tab consists of a series of line items for each part of the Stock Gift. You cannot change information directly in this section. You have to select a line item and enter data into the fields in the bottom section of the tab.

Refer to the Donor and Gift Management module for more information about the other tabs that are available for Donors and Gifts.

Securities Tab

Securities Tab: Security Fields

Click the Security radio button on the Securities tab to access these fields.

The Security fields hold basic information about the Stock Gift, such as the number of shares that were given and the Fund that the Gift is going to.

Field	Description
Fund ID	Required The Fund that is receiving the Stock Gift.
Security Name	Required The name of the Security whose shares make up the selected portion of the Stock Gift.
Shares / PAR	Required The number of shares in the selected portion of the Stock Gift. If you select a Security with a Fixed Income Security Class, this field changes to indicate the PAR value.
Day’s High	Required The highest share price for the day. NOTE: If you are not sure of the high or low value, enter the sale price in both the Day’s High and Day’s Low fields.
Day’s Low	Required The lowest share price for the day. NOTE: If you are not sure of the high or low value, enter the sale price in both the Day’s High and Day’s Low fields.
Price	Read-only field that displays the average share price between the Day’s High and Day’s Low. FIMS automatically calculates the price when you enter the high and low values.
Amount	Read-only field that displays the total Gift amount for the selected Stock Gift. FIMS automatically calculates this amount based on the information you enter in the Shares and Price fields.
Date Acquired	The date when the shares were acquired.
Certificate #	The certificate number for the stock.
Ticker	Read-only field that displays the stock ticker symbol.
CUSIP	Read-only field that displays the stock’s CUSIP number. The CUSIP is a unique, nine-character identification number for a stock.
Class	Read-only field that displays the Security Class (for example, Fixed Income, Equity, or Cash Mgt). NOTE: If you want to change the Security Class code after you enter a position, you can do so via Corporate Actions (Global Security Changes). Refer to Making Global Security Changes for more information.
Type	Read-only field that displays the Security Type code and description (for example, Scomm – Common Stock). NOTE: If you want to change the Security Type code after you enter a position, you can do so via Corporate Actions (Global Security Changes). Refer to Making Global Security Changes for more information.
Maturity Date	For bonds – the date when payment on the bond is due. NOTE: This field is only available when you enter a bond in the Security Name field.
Income Date	For bonds – the date when the bond income was received by the organization. NOTE: This field is only available when you enter a bond in the Security Name field.

Securities Tab: Accounts Fields

Click the Accounts radio button on the Securities tab to access these fields.

Each field in this section represents a different G/L account related to Stock Gifts. Enter the appropriate account number in each field. If you are not sure of the account number, click the Lookup button next to each field to select from a list of available G/L accounts.

NOTE: You may not need to use all of these accounts to record Stock Gifts.

NOTE: The default General Ledger accounts for the Gift will automatically populate these fields, based on the Fund Class record. Refer to Maintaining Fund Class Codes in the Fund Management module for more information on default accounts.

Securities Tab: Comments Field

Click the Comments radio button on the Securities tab to access this field.

The Comments field is a free-form text field that is intended for a comment or a phrase to describe the Stock Gift.

NOTE: Your comments will be exported when you run the Gift Acknowledgments Export.

Securities Tab: Broker Fields

Click the Broker radio button on the Securities tab to access these fields.

These fields are used to identify individuals outside the organization who will be involved in the stock sale (broker, transfer agent, and attorney).

Field	Description
Broker	The ID for the broker who will be involved in the stock sale. This field populated from a code table that you can define via File Maintenance, rather than from the Profile ID. Refer to File Maintenance – Stock Gifts for more information.
Date Broker Notified	The date when the broker was notified of the Stock Gift.
Custodian	The Profile ID code for the custodian.
Transfer Agent	The Profile ID code for the transfer agent.
Attorney	The Profile ID code for the attorney.

Securities Tab: Restrictions Field

Click the Restrictions radio button on the Securities tab to access this field.

The Restrictions field is a free-form text field that is intended for a comment or a phrase to describe any restrictions on selling the stock.

There is also a Date Restriction Ends field that you can use as a reminder for when the stock can be sold.

Securities Tab: Other Fields

Click the Other radio button on the Securities tab to access this field.

Field	Description
Position Added	Read-only field that indicates when the Security Gift was added to the system.
Changed	Read-only field that indicates when the record was last changed.
By	Read-only field that indicates the name of the user who made the last change (or the person who entered the Gift if no changes have been made).

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Securities Tab (Gift History)