Setting Grant Payments as Held in Accounts Payable

Setting Grant Payments as Held in Accounts Payable

Any Grant Voucher that is on hold in Accounts Payable will not come out on a check run until it is taken off hold. You can control the hold status in each Grant Application before posting to Accounts Payable.

If most of your Grant applications should be marked as on hold when they are sent to Accounts Payable, you should set Grant Payments as Held as a system default.

1. From anywhere in FIMS, select Tools > System Utilities > System Initial Setup. The System Initial Setup window opens.
2. Click the Posting tab.
   
   Posting Tab (A/P System Controls Section) This example shows the option not checked. You will check this option if you wish to default grants to on hold in AP.
   

3. In the A/P System Controls section, select the Default Grants to A/P as Held checkbox.
4. Click OK. The Place on Hold in A/P checkbox (in the Default Application Entry Selections window and the Other section of the Application tab) will now be selected by default for all new Grant Applications.