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    System Options – Accounts Payable
    • 23 Apr 2024
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    System Options – Accounts Payable

    • Updated on 23 Apr 2024
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    System Options – Accounts Payable

    You can set the following default options to apply to every Accounts Payable transaction in FIMS. This can save time in the data entry process, and any of the default values can be changed when you are working with a specific record.

    Please contact FIMS Support before setting these options.

     Option

    Values

    Description

    ACH Batch Format

    <batch format>

    The Batch Format that you want to use for ACH Vouchers. After filling in the ID code when you create a Voucher, the system checks to see if the Vendor's ACH Allowed checkbox is selected and makes sure that the Batch Format is not blank. If these conditions exist, the system fills the Batch Format into the Batch field and replaces mm with the month, dd with the day, yyyy with the four digit year, or yy with the 2 digit year.

    Check Form

    <form name>

    The form that you want to use to print checks. Once you select this option, click the Lookup button to select the check form that you are using.

    NOTE: If you do not select a form, FIMS will use a standard, character-based check form.

    Checks with Unmet Conditions

    Error

    Warning

    No Message

    Determines whether you want an error, a warning, or no message to appear on the check pre-print report if conditions for the payment are not met. Error prevents the check from being printed if there are unmet conditions, Warning notifies you, but still allows the check to be printed, and No Message allows you to print without notifying you of the unmet condition.

    The default value is Warning.

    Check Account Number Field

    Enable

    Disable

    Sets the status of the Account, Routing, and Check Info fields for checking accounts.

    Disabling these fields prevents check routing information from being changed.

    The default value is Enable.

    Check Routing Field

    Hide

    Enable

    Disable

    Sets the presentation mode for the Routing and Check Info fields for checking accounts.

    The default value is Hidden.

    Default Profile Ind Org

    Ind

    Org

    Sets the default Profile type for all Profile records you create from the Accounts Payable module (Individual or Organization).

    NOTE: If you do not select a default value, the system will set the default value to Individual.

    Form 1099

    <form name>

    The form that you want to use to create Vendor 1099 forms.

    If you do not select a form, FIMS will use either the User Defined 1099 Form (if one exists). Otherwise it will use the System Defined 1099 Form.

    Use Master DivCode

    Yes

    No

    Indicates whether you want to include the Division Code for your Master Fund in check printing.

     

    Setting Accounts Payable System Options

    Initializing AP 1099 Line Item Blank Boxes

    Check Preview Watermark

    Force Check Posting

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