View Errors and Warnings

Updated on 06 Nov 2024
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View Errors and Warnings in the Data Grid

In the Data Grid for Unposted Applications in Grants and Scholarships, and for Open Items in Accounts Payable, we’ve added an error column so you can review issues that require action. With this new feature, you no longer need to run edit reports to view data issues.

To see errors and warnings in the Data Grid:

1. Go to:

Grants > Applications
Scholarships > Applications

--OR--

Accounts Payable > Open Items

2. To the left of the Data Grid, click the View Settings icon.

3. Choose to edit or copy an existing view, or add a view in which to add the column.

4. Click the Columns tab.

5. Choose Functions from the drop-down list.

6. Select the error column option:

For Grant or Scholarship Unposted Applications, select (App) $ErrorWarning.

For Accounts Payable Open Items, select (Open A/P) $ErrorWarning.

7. Click Add>>.

8. Click Save.

Errors and warnings now display in the Data Grid. Errors are prefaced with an “*E” and display first. Errors require action. Warnings are prefaced with an “*W.” Warnings may need action.

Tip: If the error or warning does not display fully, you can drag the cell borders to widen or heighten the cell. To save the current view, right-click and choose Save View Settings.

Errors and warnings for Grants and Scholarships Unposted Applications:

Error or Warning	Description
Error	Interfund grant amount does not equal Interfund gift amount
Error	Interfund grant amount does not equal posted Interfund gift amount
Error	Grant Date cannot be blank
Error	Posting to a closed period
Warning	Grant Date is not within one year of today
Warning	Possible Duplicate Grant. Review Posted Grant #<number>
Warning	Possible Duplicate Application. Review UnPosted Application #<number>
Error	Renewal Date must be in the Future (Scholarship only)
Warning	Fund in application does not match any in payment plan (Scholarship only)
Warning	Fund was retired on <date>
Error	Missing Fund record
Error	Invalid Payment Date
Warning	Payment date is prior to Today
Error or Warning	Grant amount exceeds balance available
Error or Warning	Cannot match grant to available gifts
Error or Warning	Granted amount exceeds avail to spend for <value>
Error	Autopay option invalid. Multiple lines with different payment dates or cash accounts
Error	Line Items don't match Grant amount
Error or Warning	Application denied or withdrawn and grant amount > 0
Warning	Application has a blank payee name
Warning	Application has an invalid payee address

Errors and warnings for Accounts Payable Open Items:

Error or Warning	Description
Error	No voucher history record available
Error	Missing Grantee/Vendor Record
Error	Grantee Flag is Off
Error	Vendor Flag is Off
Warning	Grantee/Vendor is flagged ACH and Voucher is not flagged ACH
Error	No A/P Line Item History record exists for Voucher=
Error	There has been an Internal Data mismatch for Open Item
Error	No General Ledger Cash Account exists for Account Key
Error	No General Ledger Payables Account exists for Account Key
Error	This voucher will exceed the available cash amount for . . .
Error or Warning	Un-met conditions for Voucher/App #:<number>

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