View Fund Details on the Funds page

View Fund Details on the Funds page

Note: Some features are only available to donor/advisors and to administrators viewing as advisors. If you are an administrator, go to Home and select View as advisor. For more information, see View DonorCentral as an Advisor.

On the Funds page, you can view details for a single fund or for multiple funds at once. If you advise multiple funds and have access to those multiple funds in DonorCentral, use the Select funds button to select one or multiple funds to view. The list of funds that you have access to in DonorCentral will appear and you can select which one to view.

If you only have access to one fund in DonorCentral, the select funds button will not be visible and only your one fund will display on the fund page.

Note: By default, this page will display information for the fund currently selected on the Home page.

See Fund Details Definitions for an explanation of terms on this page.

View details for a single fund

1. Select the desired fund. The fund name, fund ID, description, market value, spendable balance, and other fund details are displayed.

• The spendable balance and market value amounts shown are the latest available values as of the most recent data uploaded to DonorCentral. The market value is the approximate total market value of your fund. The spendable balance value is the amount in your fund that is available for you to grant.

Note: For Administrators: Fund and market value information shown on the Funds page depend on selections made when the page was configured. For more information, see Configure page.

2. To view details about how a total was calculated, select the hyperlinked amount.

For example, to view a list of pending grants, select the Grants pending amount. The Grants pending information appears in a grid below, listing all pending grant records associated with the selected fund which enables you to "drill in" to the information. 

• To search the information in the details, enter text in the 'Find in this list' search bar.
• To modify which information appears, select Columns, select which columns to show or hide, then select Apply changes.
• To move to another page in the list, select Previous or Next , or select a page number. This option will only be available if there are multiple page entries
• To sort by a column in the list, select the column header. Select it again to sort in reverse order.
• To rearrange columns of information, select a column header and drag it to the desired location.

Tip: For some entries in the list, select a hyperlink to view more details about the specific item. For example, when you view details about the Total amount of Miscellaneous expenses, you can "drill in" to learn about the Investment or Administrative fees included in those miscellaneous expenses.

View details on multiple funds

When you select multiple funds to view, the Market value and Available to Spend amounts at the top of the Funds page display the combined totals of all selected funds. The details shown on the Fund details tab and Market value tab also now reflect the combined funds.

To view details on multiple funds:

1. Click Select funds.

2. In Select fund(s) to view, choose one or more funds in the list. You can search for funds using Find in this list. You also have the option to Select all, Clear all, and Only show selected items. The funds available for selection are only those funds you have access to.

3. Select Apply.

• Beside the heading Multiple funds, the number of selected funds is shown. Below, you will find the fund names in alphabetical order. If you have selected more than 5 funds, only the first 5 are displayed. To view all the funds, you have chosen or select different ones, use Select funds again.

Configure fund details

The Fund details tab enables donor/advisors to view and customize the Totals and entries associated with the fund’s General Ledger accounts. To change how the Totals for GL accounts appear, select Configure fund details. To include a total, on the funds page, click the checkbox next to the total.

Examples of totals:

You can make the following changes:

• Write or edit the Page description.
• Select which fund totals to include and exclude by selecting or clearing the boxes in the Totals section. For each included fund total, you can select the triple-dot icon (...) and then Edit to create a custom Label and Help text. The help text entered displays when a user hovers over the  Info icon that appears next to a fund total.

Note: Pending gifts do not apply to FIMS clients and should not be used.

• Use the Top option or drag and drop the totals into your preferred sort order.
• After clicking the ellipsis button next to a total, select + Add another total to display another total of accounts and transactions for the fund. Enter a Label, enter optional Help text, select whether the total is for Assets/Liabilities or Revenue/Expenses, and Select accounts to include in the total.

If you no longer use a total, select the triple-dot icon and then Delete.

Export a spreadsheet

To export a report to a CSV spreadsheet file that can be opened in Microsoft Excel or other spreadsheet software, select Export. The file will save in your internet browser's designated downloads folder.

View fund activity report

Note: Depending on your site's configuration, you may not have access to this functionality. Activity data are sourced from the General Ledger in FIMS and may occasionally differ from information presented under Fund details. 

Fund Activity Report

You can use this summary and report to view all your fund activity in a balance sheet view.

1. Once you have selected a fund or funds to view, select the Activity tab.

2. Select a Date range.

• A summary of the Beginning balance, Ending balance, and other activity balances display for the selected fund(s) for the specified date range. A fund balance graph also reflects the date range.

3. Under Report, you can view all the transactions (debits and credits) in a grid for the selected fund(s).

• For transactions that are grants or gifts, select the Transaction ID to display details about the transaction. To view the corresponding Grant History page or Gift History page for the transaction, select the Grant ID (for grants) or the Reference # (for gifts).
• To search the information in the report, enter text in Find in this list.
• To export the report to a CSV spreadsheet file, select Export. The file will appear in your internet browser's designated downloads folder.
• To modify which information appears, select  Columns, select which columns to show or hide, then select Apply changes.
• To move to another page in the list, select Previous or Next , or select a page number.
• To sort by a column in the list, select the column header. To sort in reverse order, select the column header again.
• To rearrange columns of information, select a column header and drag it to the desired location.

4. To filter the information that displays in the grid, select  Filter, then choose only those transaction types you want to display. Select Apply filters, and the grid updates to only show information based on the selected criteria.

• At the top of the grid, the transaction types being filtered display in the filter summary. To remove the filters and include information for all transaction types, select X in the filter summary, or select  Filter and choose Clear all filters.

View fund statement

1. Use Select funds to choose a single fund.

2. Select View statement.

3. If more than one fund statement is available, select a statement period, then click Select.

4. Select View to download a PDF version of the statement. The file will appear in your browser's download folder.

Email fund statement

1. Use Select funds to choose a single fund.

2. Select Email statement.

3. If more than one fund statement is available, select a statement period.

4. Select Send. You will receive an email that includes the fund statement as a PDF attachment.

View market value details for a specific fund

1. Select the Market value tab to view Asset allocation and Market value details.

Note: For Administrators: Fund and market value information shown on the Funds page depend on selections made when the page was configured. For more information, see Configure page.

2. Select a Year range.

3. In the tiles labeled Market value and Asset allocation, you can do the following:

• Use Find in this list to search the results using any text or numbers in the table.
• Select Export to download the results as a CSV file that can be opened in Microsoft Excel or other spreadsheet software. The file will appear in your internet browser's designated downloads folder.
• Select Columns to choose which columns display, then Apply changes.
• Select the header on a column to sort by the data in that column. Select it again to toggle between descending and ascending order.
• Click and drag any column header to rearrange the order.

Market value by quarter displays the data from Market value as a bar graph. Hover over any bar to see the year, quarter, and exact market value.

Asset allocation by investment pool displays the data from Asset allocation as a graph. Hover over an item to see the exact asset allocation percentage.

Filter detailed fund information

The following information is available on the Fund details tab:

Note: For Administrators: Fund and market value information shown on the Funds page depend on selections made when the page was configured. For more information, see Configure page.

• Grants pending
• Grants paid
• Pledges paid
• Grants in process
• Pending suggestions
• Gifts
• Non-gifts
• Pending gifts
• Miscellaneous expenses
• Stock gifts in transit
• Other income

You can filter the data by time period. Under Date range, select All, This month, This quarter, This year, or Last year, and the fund details are updated for the selected time frame.

To customize the date range, select Date range, Specific range, then enter a From date and/or a To date. You can either select  and choose dates from the calendar, or enter dates manually using the MM/DD/YYYY format.

Note: If you enter only the From date, the fund details for that date or after are shown. If you enter only the To date, those for that date or earlier appear.

Tip: For some entries in the list, select a hyperlink to view details about the specific item.

To view all related records and details for a fund information type in a grid, select the corresponding amount total. To view an explanation of an amount total, where available, hover your mouse over the information icon.