Why do the Transactions in the Accounts Payable Check Reconciliation Report Summary Section not tie to the Detail below?
- 21 Apr 2023
- Contributors
- Print
- DarkLight
- PDF
Why do the Transactions in the Accounts Payable Check Reconciliation Report Summary Section not tie to the Detail below?
- Updated on 21 Apr 2023
- Contributors
- Print
- DarkLight
- PDF
Article summary
Did you find this summary helpful?
Thank you for your feedback
If you have run the AP Check Reconciliation Report and found that transactions in the Summary section don't tie out to the detail, the reason could be that you have transactions with a blank transaction type code.
I noticed the “type” field is not filled in when we do an import or a manual journal entry. Is there a way to make this happen?
Answer:
The Check Reconciliation Report will not include any transaction in the Summary section that do not have transaction types and thus will not include the items in the calculation of the Ending Bank Balance. You will see transactions without types listed below in the Cleared Transactions section. The Summary section groups the transaction by type and the Cleared Transaction section just selects by cleared date and will identify the blank transaction type as "Check". You have blank transactions because they were created from a journal entry post.
When you process journal entries to record interest income, bank fees, transfers or other activities that don't typically come from the Gift or AP modules but affect your checking account, you can put Yes in the Create AP field and they will automatically create transactions in Check Reconciliation. However, they will be created with a blank transaction type. You need to change the blank transaction type to a valid value. Make it part of your process to code the transactions that come from GL.
How to change transaction type:
1. Find the transaction in the Transactions tab
2. Click Edit Transaction (upper right-hand corner of the screen).
3. Select the appropriate type from the drop-down.
When you process journal entries to record interest income, bank fees, transfers or other activities that don't typically come from the Gift or AP modules but affect your checking account, you can put Yes in the Create AP field and they will automatically create transactions in Check Reconciliation. However, they will be created with a blank transaction type. You need to change the blank transaction type to a valid value. Make it part of your process to code the transactions that come from GL.
How to change transaction type:
1. Find the transaction in the Transactions tab
2. Click Edit Transaction (upper right-hand corner of the screen).
3. Select the appropriate type from the drop-down.
- This will only affect the category it is placed in. It will not change a value from a positive to a negative or vice versa.
- The Transaction Listing Report will assign a value of "G" for general when displaying the transactions, but certain ways of running the report will leave these transactions off.
Was this article helpful?
