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    YTD General Ledger Report
    • 09 Aug 2023
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    YTD General Ledger Report

    • Updated on 09 Aug 2023
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    YTD General Ledger Report

    This report lists General Ledger accounts, beginning and ending balances for each, and posted General Ledger journal entries to those accounts.

    NOTE: You can access this report from anywhere in FIMS by selecting Reports > General Ledger > YTD General Ledger.


    YTD General Ledger Report Fields

    Field

    Description

    Entry Date

    The date when the journal entry was made.

    Apply Date

    The G/L apply date for the journal entry.

    Description

    A description of the journal entry.

    Doc. No.

    The journal number that identifies the entry.

    Sq #

    The sequence number (if any) that identifies each payment line associated with a journal entry.

    Jrnl.

    The key code associated with the journal entry (for example, gi for Gifts or fe for Admin. Fees).

    Ref No.

    The reference number assigned to all automatic postings.

    Debit

    If the account was debited, indicates the debit amount.

    Credit

    If the account was credited, indicates the credit amount.

    Balance

    The balance in the account before and after the posted Journal Entries for the selected time frame.

     Running the YTD General Ledger Report

    1. In the General Ledger module, select Reports > YTD General Ledger. The YTD General Ledger Selections window opens.

    YTD General Ledger Selections Window

    2. Enter the Fiscal Year that you want to use as the basis for your report.

    NOTE: You can only run the report for fiscal years where General Ledger is active.

    3. In the From Date and Thru Date fields, enter the date range for the activity that you want to include on the report.

    4. Select one of the following options: 

    • All Accounts w/ Activity or an Ending Bal or Beginning Bal: Select this option if you want to include accounts that either have activity or a beginning or ending balance during the selected time frame. 
    • Only Accounts w/ Activity: Select this option if you only want to include accounts that have activity during the selected time frame.
    • All Accounts: Select this option if you want to include all accounts on the report.
    • Exclude Zero Ending Balance Accounts: Select this option if you only want to include accounts on your report if they have a positive balance.

    5. Click OK.

    6. Configure the desired Selection and Sorting criteria as you would for any standard FIMS report and then click the Run Report button.

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