How do you suppress blank lines in a merge document?
- 02 Jun 2023
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How do you suppress blank lines in a merge document?
- Updated on 02 Jun 2023
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After merging my letters in Word, blank lines are appearing when there is no information is display. How can I remove these?
Answer:
When merging a document, Word may not suppress blank lines, for example, in the address block. You can change the coding for the fields to suppress the blank lines.
{MERGEFIELD Organization }{MERGEFIELD Name \b "
" }{MERGEFIELD Title \b "
" }{MERGEFIELD Address 1 \b "
" }{MERGEFIELD Address 2 \b "
" }{MERGEFIELD CityStZip \b "
" }The \b will insert a carriage return before the merge field if the field is not blank. Alternatively, you could use a \f. The \f will place a carriage return after the merge field, if it is not blank.
- Run all of the merge fields together (no spaces or carriage returns between them).
- Toggle on the field codes by using Alt+F9.
- After the second merge field, place a "\b "
" ". The merge field should then look like this {MERGEFIELD Data \b "ΒΆ "} The full address block will then look like this:
{MERGEFIELD Organization }{MERGEFIELD Name \b "
" }{MERGEFIELD Title \b "
" }{MERGEFIELD Address 1 \b "
" }{MERGEFIELD Address 2 \b "
" }{MERGEFIELD CityStZip \b "
" }
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