Enter a Stock Gift

Tip: Recommendation: Before you begin the Stock Gift entry process, switch your Unposted Gift Data Grid to its Default View. This will ensure that your new Stock Gift is visible in the Data Grid as soon as you create it.

1. In the Donor and Gift Management module, click the New Stock Gift button on the toolbar.
Stock Gift Quick Entry Window

2. Enter the Donor ID Code. If you are not sure of the ID code, click the Lookup button (looks like a magnifying glass) next to this field to select from a list of Donors.

Note: If you cannot find the desired Donor, it is possible that the Donor record does not exist, and you will have to create it. See Creating a Donor Record.

3. Enter the Gift Date. The default value is today’s date, but you can enter any date.

4. Enter the Fund ID for the Fund that is receiving the Gift. If you are not sure of the Fund ID, click the Lookup button next to this field to select from a list of Funds.

5. Enter the Gift Type code.

6. Enter the Ack. Code and Batch number for the Gift (if any) and then click OK. The information you specified is automatically added to the Securities tab for the new Stock Gift.

7. On the Securities tab, enter the Security Name. If you are not sure of the name, click the Lookup button next to the Security Name field and select the desired Security from the list.

Note: If the desired Security in not on the list, you can add it directly from the Lookup window by right-clicking and selecting New Security. See Adding a New Securities Information Record for information on creating securities records.

8. Enter the number of Shares, and the Day’s High and Day’s Low for the stock.

Note: If you are not sure of the high or low value, enter the sale price in both the Day’s High and Day’s Low fields.

9. Click the Accounts radio button and verify that the appropriate G/L accounts are reflected for the Gift.

Note: IMPORTANT: You will not be able to post Stock Gifts if they do not have valid G/L accounts associated with them.

10. Click the Save button on the toolbar.

The basic Stock Gift entry is now complete, but the Gift will not impact history, add information to the securities inventory, or create a debit and credit in the G/L journal until you run an error-free edit report and post the Stock Gift. Refer to Processing Gifts in the Donor and Gift Management module for more information.

Note: You can add additional Stock Gifts to a single Gift record by clicking the New button on the toolbar while the Securities tab is selected and entering the appropriate information.