Formal, Authorized Grant Revocations (Partial or Full)

Formal, Authorized Grant Revocations (Partial or Full)

Unpaid Grants:

Run a Grant Cancellation. If the Voucher has not been posted, it will be updated or deleted. If the Voucher has been posted, a Debit Memo will be created to modify or eliminate the Open Item.

NOTE: You must post the Debit Memo to complete the process.

Check Printed but not Sent:

1. Void the check in Accounts Payable, but do not create a Debit Memo. Refer to Voiding Payments in the Accounts Payable module for more information.
2. Run a Grant Cancellation. FIMS will create a Debit Memo to modify or eliminate the Open Item.
3. Post the Debit Memo.
4. If the cancellation was only partial, print a new check.

Check Printed and Sent – Grantee Returns Original Check:

1. Void the check in Accounts Payable, but do not create a Debit Memo. Refer to Voiding Payments in the Accounts Payable module for more information.
2. Run a Grant Cancellation. FIMS will create a Debit Memo to modify or eliminate the Open Item.
3. Post the Debit Memo.
4. If the cancellation was only partial, print a new check.

Check Printed and Sent – Grantee Cashed Original Check and Sent a New Check:

1. Void the check in Accounts Payable, but do not create a Debit Memo. Refer to Voiding Payments in the Accounts Payable module for more information.
2. Run a Grant Cancellation, but select No when asked if you want to create a Debit Memo.
3. Unvoid the check in Accounts Payable. Refer to Unvoiding Payments in the Accounts Payable module for more information.
4. Record the receipt of the money from the Grantee either by creating a Journal entry or a Non-Gift.