Contents x
    Grant Processing Steps
    • 22 Apr 2024
    • Contributors
    • Print
    • Dark
      Light
    • PDF
    Contents

    Grant Processing Steps

    • Updated on 22 Apr 2024
    • Contributors
    • Print
    • Dark
      Light
    • PDF
    Article summary


    Grant Processing Steps

     

    Step

    Module

    1

    Add a Profile record for the Grantee agency (if not on file).

    Refer to Profile Entry in the Profile Management module for more information.

    Grantee and Grant Management or Profile Management

     

    2

    Add a Grantee record (if not on file).

    Refer to Creating a New Grantee Record for more information.

    Grantee and Grant Management or Profile Management

    3

    Enter an Application record. If noncompetitive, mark as approved. If competitive, update with review findings and mark later as approved or denied.

    Refer to Creating a New Grant Application for more information.

    Grantee and Grant Management

    4

    (Optional) Export Application data to acknowledgement letters, committee summaries and letters of approval or denial.

    Refer to Exporting Grant Application Data to Create Letters and Reports for more information.

    Grantee and Grant Management

    5

    Run an error-free Application Edit report.

    Grantee and Grant Management

    6

    Post Applications to History.

    Refer to Posting Grant Applications for more information.

    Note: FIMS will automatically create Grant Vouchers in Accounts Payable when you post Approved Applications.

    Grantee and Grant Management

    7

    Print an error-free Voucher edit report and Post Vouchers to create an Open Item (payable) in Accounts Payable.

    Refer to Processing Unposted Items in Accounts Payable in the Accounts Payable module for more information.

    Note: Posting vouchers automatically enters the liability in the General Ledger Journal, if on accrual basis.

    Accounts Payable

     

    8

    Select Grant open items that you want to pay (Payment Selection Report), release the payments from Hold (if on hold by default), and print Grant Checks.

    Refer to Processing Open Items in Accounts Payable in the Accounts Payable module for more information.

    Note: FIMS automatically sends payment entries to the General Ledger Journal when you print checks.

    Accounts Payable

    9

    Run an error free General Ledger Journal Edit report.

    Refer to Running the G/L Journal Edit Report in the General Ledger module for more information.

    General Ledger

    10

    Post the General Ledger Journal to General Ledger Accounts.

    Refer to Posting the General Ledger Journal in the General Ledger module for more information.

    General Ledger

    11

    If your checking account is not part of the pool, record a transfer of cash from investments to checking to cover Grants.

    Refer to Running Automatic Cash Entries in the General Ledger module for more information.

    General Ledger

     

    Was this article helpful?
    What's Next