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    System Options – General Ledger
    • 08 Feb 2024
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    System Options – General Ledger

    • Updated on 08 Feb 2024
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    Article Summary

    System Options – General Ledger

    You can set the following default options to apply to every General Ledger transaction in FIMS. This can save time in the data entry process, and any of the default values can be changed when you are working with a specific record.

    Option

    Values

    Description

    Automatic EOY Processing

    Yes

    No

    Determines whether you want FIMS to automatically run End of Year processing when Journals are posted for a Fund in one fiscal year, and GL records exist for that Fund in the next fiscal year.

    Default Journal Key

    <journal key code>

    The default Journal Key code that you want to apply to manual entries in the General Ledger Journal.

    Gift Accounts to Check

    <natural account numbers>

    A comma delimited list of Gift-related natural account numbers that you want the system to trigger a warning message for, when you use them in manual Journal Entries.

    Grant Accounts to Check

    <natural account numbers>

    A comma delimited list of Grant-related natural account numbers that you want the system to trigger a warning message for, when you use them in manual Journal Entries.

    Prefix for Interfund

    <text prefix>

    The prefix that you want to add to interfund Gift and Grant detail lines in Fund Statements.

    NOTE: Enter “Blank” to remove any prefix.

    "Blank' shows at the beginning of Interfund Grants in Fund Statements

    ReBal Separate JE

    Yes

    No

    Determines whether you want to create separate G/L Journal Entries for each transfer of money between pools.

    NOTE: This option has no effect if you use an offset Fund for transfers between pools. The offset account is defined by the ReBal_Separate_JE_Account option.

    ReBal Separate JE Account

    <natural account number>

    The natural account number for the account that you want to use as the offset account for separate sets of Journal Entries to be created for each transfer of money between pools.

    NOTE: This option is only available if the REBal_Separate_JE option is set to Yes.

    Warning FACTS Posted for Apply Date

    Yes

    No

    Determines whether a journal entry being applied to a closed FACTS cycle will result in a warning or an error.

    Select Yes to generate a warning, or No to generate an error.

    Warning for ReBal PerCent Not 100

    Yes

    No

    Determines whether a warning or an error will be generated when the total percentage does not equal 100% during Asset Rebalancing.

    Select Yes to generate a warning, or No to generate an error.

    Warning for ReBal Variance Not Zero

    Yes

    No

    Determines whether a warning or an error will be generated when the variance does not equal zero during Asset Rebalancing.

    Select Yes to generate a warning, or No to generate an error.

    Warning for UnBalanced Funds

    Yes

    No

    Determines whether a warning or an error will be generated when Funds are not balanced.

    Select Yes to generate a warning, or No to generate an error.

     Set General Ledger System Options

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